https://JOBS.PROSTAFFGROUP.COM/ en-us
Key Responsibilities:

• Calendar Management: Manage the president's professional and complex scheduling and calendars (including travel logistics, accommodations, transportation, and meals).
• Task Prioritization:
  • Ability to organize and prioritize tasks based on urgency and importance, ensuring critical tasks are completed on time.
  • Monitor and manage executive expenses, ensuring timely submission of expense reports and adherence to company policies and budgets.
  • Reconcile monthly expense statements, coordinating with accounting to resolve discrepancies and ensure accurate financial tracking.

• Multitasking: Juggling multiple tasks without losing focus or quality, ensuring
• Handling Sensitive Information: Discretion in managing confidential matters, from personal details to high-level business information.

Competencies Required:
Mission Alignment:

• Demonstrates a strong understanding of the Foundation’s mission and values, integrating them into daily tasks and interactions.
• Actively seeks opportunities to further engage with the mission and contribute positively to the organization’s impact.

Effective Communication:

• Communicates professionally and respectfully with team members, community members, and stakeholders, fostering an environment of open dialogue.
• Adapts communication style to meet the needs of diverse audiences, ensuring clarity and mutual understanding.

Systems and Policy Thinking:

• Understands the interconnectedness of organizational functions and proactively identifies opportunities for collaboration and efficiency.
• Considers the broader organizational goals in daily work, enhancing strategic contributions.

Project Management:

• Prioritizes tasks effectively and meets deadlines, ensuring successful project outcomes through collaboration.
• Provide regular updates on progress and seek guidance as needed to achieve objectives efficiently.

Financial Acumen:

• Demonstrates a foundational understanding of financial principles, such as budgeting and expense tracking, to support the organization’s financial health.
• Actively pursue opportunities for skill development in financial management through training and mentorship.

Resource Mobilization:

• Effectively identifies and utilizes resources to accomplish specified tasks and projects, optimizing outcomes.

Analytical Ability:

• Apply analytical skills to problem-solving and informed decision-making, using data to recognize trends that influence work.

Coaching:

• Welcomes feedback and guidance, showcasing a commitment to professional growth and an openness to learning.
• Actively seeks opportunities for skill enhancement, adapting to new challenges with enthusiasm.

Board Engagement:

• Understands the significance of board governance and seeks to engage with board members, providing valuable insights and perspectives.
• Takes initiative to learn about the board’s structure and functions to better align with the organization’s strategic vision.

Qualifications:
Education: Bachelor’s degree preferred.
Experience: Three to five years of prior experience supporting a senior executive or team.
Technology Proficiency: Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, and Emburse Certify software)
Communication Tools: Familiarity with tools such as email, instant messaging, and video conferencing platforms (e.g., Zoom, Microsoft Teams).
Social Media and CRM: Basic knowledge of social media platforms and CRM systems to manage public relations and communication tasks.
Ethics & Integrity: High level of professionalism and ethical standards, with a commitment to confidentiality and integrity in managing sensitive data.
Strong understanding of regulatory requirements and adherence to compliance guidelines.

Benefits: 401(k) retirement savings and planning, medical, dental, vision, life AD&D, vacation, medical, and paid holidays. Other benefits include cell phone and gym reimbursement, education assistance, and professional development.

Physical Requirements and Working Conditions. This position is primarily performed in an office setting and may require occasional travel.
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

This position requires a valid state driver’s license, a safe driving record, reliable transportation, and insurability through our vehicle insurance carrier.

    ]]> Wed, 06 May 2026 00:00:00 EDT 0 Location: In-Office 
Employment Type: Full-Time 
Reports To: Managing Attorneys 
Position Summary 
The firm seeks a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative and paralegal support to attorneys in a legal defense practice. This position combines legal secretarial functions with substantive paralegal responsibilities and is essential to the efficient management of casework, court deadlines, and client communications. 
The successful candidate will demonstrate professionalism, sound judgment, and the ability to handle sensitive and confidential information in a fast-paced legal environment. 
 
Essential Duties and Responsibilities 
Legal Secretarial and Administrative Functions 
Prepare, edit, format, and proofread legal documents, including pleadings, motions, correspondence, and filings 
Manage attorney schedules, court appearances, deadlines, and internal calendars 
Coordinate filing and service of documents with courts, opposing counsel, prosecutors, and relevant agencies 
Maintain and organize physical and electronic case files in accordance with firm procedures and court requirements 
Receive and route telephone calls, correspondence, and inquiries in a professional manner 
Communicate with clients, court personnel, law enforcement agencies, and witnesses as directed 
Monitor court dockets and notify attorneys of relevant developments 
Assist with time entry, billing support, expense tracking, and general office administration 
Paralegal and Case Support Functions 
Assist attorneys with case preparation from intake through resolution or trial 
Draft discovery requests and responses, subpoenas, and legal correspondence 
Review and summarize discovery materials, including police reports, witness statements, recordings, and records 
Conduct legal and factual research and prepare written summaries for attorney review 
Organize exhibits and prepare trial notebooks, hearing materials, and sentencing or mitigation submissions 
Coordinate with investigators, experts, and ancillary service providers as directed 
Prepare and submit filings in accordance with applicable state and federal court rules 
 
Qualifications 
Required 
Minimum of two (2) to five (5) years of experience as a legal assistant, legal secretary, or paralegal 
Knowledge of legal terminology, court procedures, and filing requirements 
Proficiency with Microsoft Office applications and legal document management systems 
Excellent written and oral communication skills 
Demonstrated ability to maintain confidentiality and exercise discretion 
Preferred 
Associate’s degree or equivalent combination of education and experience in legal studies or a related field 
Prior experience in civil defense litigation or appellate practice 
Familiarity with electronic filing systems, including Mississippi Electronic Courts (MEC/MS e-Filing) and the Federal CM/ECF system for the United States District Courts 
Experience managing a high-volume caseload 
 
Skills and Competencies 
Strong organizational and time-management skills 
Exceptional attention to detail and accuracy 
Ability to prioritize tasks and meet strict deadlines 
Professional demeanor and sound interpersonal skills 
Ability to work effectively both independently and as part of a team 
Comfort working with sensitive, high-stakes legal matters 
 
Work Environment 

This position is performed in a professional office environment with regular interaction with attorneys, staff, clients, and external parties. Standard business hours apply, with flexibility as required to meet court deadlines and trial preparation needs. 
 
Equal Opportunity Statement 

The firm is an equal opportunity employer and values diversity in the workplace. Employment decisions are based on qualifications, merit, and business needs. ]]> Thu, 09 Apr 2026 00:00:00 EDT 0 This position is for the government affairs group in the firm, 
representing municipalities in litigation, helping with annexation for municipalities and counties...]]> Mon, 06 Apr 2026 00:00:00 EDT 0 Thu, 19 Mar 2026 00:00:00 EDT 0 Tue, 23 Dec 2025 00:00:00 EST 0 Job Summary:

                This position assists attorneys in the Transactions practice group on commercial real estate matters from intake through post-closing, including title and survey review, closing coordination, document preparation, funding/disbursements, recording, and policy issuance.

Responsibilities:
 

• Receiving requests for title commitments and requesting title reports or certificates of title from abstract companies; receiving and reviewing title reports and drafting title objection letters and analysis of surveys; drafting title commitments.

 

• Communicating by telephone, in person and in writing with buyers, sellers, brokers, lenders, appraisers, surveyors, insurance companies, title abstract and title insurance companies, taxing authorities, homeowners associations, attorneys, court personnel, and various other individuals and entities in connection with obtaining all necessary information for commercial real estate transactions.

 

• Coordinating real estate closings, including scheduling closings and reviewing of closing packets received from lenders; preparing of closing documents, including closing statements, affidavits, tax information statements, payoff letters, representation letters, deeds, assignments of contracts, deeds of trusts/mortgages, financing statements;;  participation in closings; coordinating deposits and disbursements; filing of deeds, deeds of trust and UCCs with appropriate authorities; requesting title updates; receiving title updates and issuing title policies; preparation of closing binders; and generally assisting closing attorney with all aspects of transactions.

 

• Receiving requests from clients for title updates and requesting same from abstract companies; receiving reports and drafting updated certificates of title or endorsements to title policies to lenders.

 

• Occasional research of land records.

 

• Tracking of real estate transactions throughout year for purposes of 1099S reporting; completion of 1099 Information Sheets and submission to reporting service.

 

• Drafting real-estate-related documents, such as notices of foreclosure, lien notices, authorities to cancel, etc.

Supervision Received and/or Given:
 

• Occasionally work on projects for attorneys other than supervising attorney.

 

• Work closely with office manager on funds received and disbursed through trust accounts.

 

• Work on monthly reporting to title insurance companies on policies issued and opening of new files.

Minimum Acceptable Qualifications:
 

• Strong writing and communication skills; exceptional attention to detail; ability to manage multiple transactions and deadlines.
• Proficiency with Microsoft Office

Additional Desirable Qualifications:
 

• 5 years prior real estate experience in a law firm, lender, or title company setting.
• Proficiency with title/settlement software, e-recording platforms, and UCC filing systems
• College Degree
• Paralegal Certificate
• Notary

]]> Thu, 25 Sep 2025 00:00:00 EDT 0