https://JOBS.PROSTAFFGROUP.COM/ en-us Location: In-Office 
Employment Type: Full-Time 
Reports To: Managing Attorneys 
Position Summary 
The firm seeks a highly organized and detail-oriented Legal Assistant to provide comprehensive administrative and paralegal support to attorneys in a legal defense practice. This position combines legal secretarial functions with substantive paralegal responsibilities and is essential to the efficient management of casework, court deadlines, and client communications. 
The successful candidate will demonstrate professionalism, sound judgment, and the ability to handle sensitive and confidential information in a fast-paced legal environment. 
 
Essential Duties and Responsibilities 
Legal Secretarial and Administrative Functions 
Prepare, edit, format, and proofread legal documents, including pleadings, motions, correspondence, and filings 
Manage attorney schedules, court appearances, deadlines, and internal calendars 
Coordinate filing and service of documents with courts, opposing counsel, prosecutors, and relevant agencies 
Maintain and organize physical and electronic case files in accordance with firm procedures and court requirements 
Receive and route telephone calls, correspondence, and inquiries in a professional manner 
Communicate with clients, court personnel, law enforcement agencies, and witnesses as directed 
Monitor court dockets and notify attorneys of relevant developments 
Assist with time entry, billing support, expense tracking, and general office administration 
Paralegal and Case Support Functions 
Assist attorneys with case preparation from intake through resolution or trial 
Draft discovery requests and responses, subpoenas, and legal correspondence 
Review and summarize discovery materials, including police reports, witness statements, recordings, and records 
Conduct legal and factual research and prepare written summaries for attorney review 
Organize exhibits and prepare trial notebooks, hearing materials, and sentencing or mitigation submissions 
Coordinate with investigators, experts, and ancillary service providers as directed 
Prepare and submit filings in accordance with applicable state and federal court rules 
 
Qualifications 
Required 
Minimum of two (2) to five (5) years of experience as a legal assistant, legal secretary, or paralegal 
Knowledge of legal terminology, court procedures, and filing requirements 
Proficiency with Microsoft Office applications and legal document management systems 
Excellent written and oral communication skills 
Demonstrated ability to maintain confidentiality and exercise discretion 
Preferred 
Associate’s degree or equivalent combination of education and experience in legal studies or a related field 
Prior experience in civil defense litigation or appellate practice 
Familiarity with electronic filing systems, including Mississippi Electronic Courts (MEC/MS e-Filing) and the Federal CM/ECF system for the United States District Courts 
Experience managing a high-volume caseload 
 
Skills and Competencies 
Strong organizational and time-management skills 
Exceptional attention to detail and accuracy 
Ability to prioritize tasks and meet strict deadlines 
Professional demeanor and sound interpersonal skills 
Ability to work effectively both independently and as part of a team 
Comfort working with sensitive, high-stakes legal matters 
 
Work Environment 

This position is performed in a professional office environment with regular interaction with attorneys, staff, clients, and external parties. Standard business hours apply, with flexibility as required to meet court deadlines and trial preparation needs. 
 
Equal Opportunity Statement 

The firm is an equal opportunity employer and values diversity in the workplace. Employment decisions are based on qualifications, merit, and business needs. ]]> Thu, 09 Apr 2026 00:00:00 EDT 0 Job Summary:

                This position assists attorneys in the Transactions practice group on commercial real estate matters from intake through post-closing, including title and survey review, closing coordination, document preparation, funding/disbursements, recording, and policy issuance.

Responsibilities:
 

• Receiving requests for title commitments and requesting title reports or certificates of title from abstract companies; receiving and reviewing title reports and drafting title objection letters and analysis of surveys; drafting title commitments.

 

• Communicating by telephone, in person and in writing with buyers, sellers, brokers, lenders, appraisers, surveyors, insurance companies, title abstract and title insurance companies, taxing authorities, homeowners associations, attorneys, court personnel, and various other individuals and entities in connection with obtaining all necessary information for commercial real estate transactions.

 

• Coordinating real estate closings, including scheduling closings and reviewing of closing packets received from lenders; preparing of closing documents, including closing statements, affidavits, tax information statements, payoff letters, representation letters, deeds, assignments of contracts, deeds of trusts/mortgages, financing statements;;  participation in closings; coordinating deposits and disbursements; filing of deeds, deeds of trust and UCCs with appropriate authorities; requesting title updates; receiving title updates and issuing title policies; preparation of closing binders; and generally assisting closing attorney with all aspects of transactions.

 

• Receiving requests from clients for title updates and requesting same from abstract companies; receiving reports and drafting updated certificates of title or endorsements to title policies to lenders.

 

• Occasional research of land records.

 

• Tracking of real estate transactions throughout year for purposes of 1099S reporting; completion of 1099 Information Sheets and submission to reporting service.

 

• Drafting real-estate-related documents, such as notices of foreclosure, lien notices, authorities to cancel, etc.

Supervision Received and/or Given:
 

• Occasionally work on projects for attorneys other than supervising attorney.

 

• Work closely with office manager on funds received and disbursed through trust accounts.

 

• Work on monthly reporting to title insurance companies on policies issued and opening of new files.

Minimum Acceptable Qualifications:
 

• Strong writing and communication skills; exceptional attention to detail; ability to manage multiple transactions and deadlines.
• Proficiency with Microsoft Office

Additional Desirable Qualifications:
 

• 5 years prior real estate experience in a law firm, lender, or title company setting.
• Proficiency with title/settlement software, e-recording platforms, and UCC filing systems
• College Degree
• Paralegal Certificate
• Notary

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