Senior Administrative Accounting Assistant

Lexington, MS 39095

Posted: 05/13/2019 Employment Type: Temp-to-Hire Job Category: Admin/Operations Job Number: 12803

Are you an Administrative Assistant with accounting and reporting expertise?  Please apply today!  

JOB SUMMARY
  • This position answers directly to the General Manager and performs many key managerial functions.
  • The functions include but are not limited to extensive project planning and scheduling, inventory tracking and reporting, payroll activities and customer service.
  • This person must be able to work well with others and be able to navigate the multiple facets of inter-company departments.

ESSENTIAL DUTIES 
  • Liaisons between customer and company to efficiently schedule projects in a manner acceptable with the customer.
  • Customer service and sales support.
  • Preparation of shipping paperwork to include route map, shipping manifests, analytical test results and compilation of any additional information necessary for a successful project.
  • Generate monthly project schedule.
  • Oversees completion of billing statements and inventory tracking.
  • Data entry of accounts payable and accounts receivable and directs those documents to the corporate accounting department.
  • Responsible for the generation of month end production numbers and inventory levels reports.
  • Responsible for project closing reconciliation reports.
  • Compile working man hours for the past week to be submitted to the corporate accounting department every Monday of the month.
  • Submit new hire packets to corporate for processing.

QUALIFICATIONS REQUIRED
  • Education: High School Diploma or equivalent preferred.
  • Degrees/Certificates: 4 year degree preferred. 
  • Experience: 4 years of ERP/Accounting experience in a fast pace office.
  • Proficiency in Microsoft Excel, Outlook, Word, and Access
  • Proficiency in QuickBooks or similar program
  • Skills: Ability to read, write and comprehend written instructions and basic arithmetic skills. Ability to satisfactorily perform all tasks with the department.
  • Physical Requirements: Sedentary work exerting up to 10 lbs. Of force occasionally.
  • Visual Acuity: The work is required to have close visual acuity to perform an activity, such as preparing and analyzing data and figures, transcribing; viewing a computer terminal; extensive reading. 

Myra Penton, CSP
Specialty Recruiter

Whether you are an existing client, an employer looking for the best fit for your next hire, or the star candidate ready to be placed with one of PSG’s fabulous client companies, you can count on me to be your advocate! Many PSG recruiters have first-hand employment experience in their recruitment specialty area; I am a former legal secretary with years of office administration experience. I love my job, I love the people I work with, and I love that I have the chance to make a real difference in someone’s life each day.
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