https://JOBS.PROSTAFFGROUP.COM/ en-us
The Accounts Payable Manager is responsible for overseeing and executing the daily operations of the accounts payable function. This role ensures timely, accurate processing of invoices, employee reimbursements, and payments, while maintaining compliance with internal controls and company policies. Although this position does not have direct reports, it plays a lead role in coordinating with other departments and supporting continuous improvement within the payables process.

Essential Functions:

• Manage the full-cycle accounts payable process, including invoice intake, coding, approvals, and payment execution.
• Review all vendor invoices for accuracy, proper documentation, and compliance with company policies.
• Process check runs, ACH payments, wire transfers, and corporate credit card transactions.
• Maintain and update vendor records; manage vendor onboarding and W-9 collection.
• Monitor aging reports and ensure timely resolution of outstanding items or discrepancies.
• Reconcile accounts payable transactions and prepare month-end accruals and journal entries.
• Support month-end and year-end closing processes and ensure proper documentation is maintained.
• Collaborate with Procurement, Receiving, and internal departments to resolve invoice or purchase order discrepancies.
• Ensure compliance with IRS 1099 reporting requirements and other regulatory standards.
• Assist with internal and external audits by providing timely and accurate documentation.
• Identify and recommend process improvements to enhance workflow efficiency and strengthen internal controls.

Required Skills/Abilities:

• In-depth understanding of accounts payable processes and GAAP principles.
• Excellent attention to detail, accuracy, and problem-solving skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Excel and accounting software (SAP Business One preferred).
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and meet tight deadlines in a fast-paced environment.
• Collaborative mindset and ability to coordinate with cross-functional teams.

Supervisory Responsibilities:

• This position does not have direct reports but requires leadership in process ownership and cross-department collaboration.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of experience in accounts payable, with demonstrated experience managing AP processes.
• Experience with ERP systems required; SAP Business One experience preferred.
• Experience in a manufacturing or medical device environment is a plus.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.
• Ability to operate standard office equipment including computer, copier, scanner, and 10-key calculator.]]> Tue, 25 Aug 2026 00:00:00 EDT 0 •    Experience in enterprise or program-based selling — uniforms, fulfillment, managed merchandise a plus
•    Builds sales management systems, not just leads teams
•    Strong forecasting, CRM/ERP, pipeline, and revenue ops discipline
•    Has aligned sales and marketing to create measurable pipeline
•    Leads hybrid/remote orgs through managers and direct reports
•    Experience with pricing, margin, and multi-step fulfillment environments
•    Has led through change, acquisition, or turnaround — and is energized by it
 ]]> Mon, 03 Aug 2026 00:00:00 EDT 0 ________________________________________
Key Responsibilities
•    Operate computers and general office equipment, including digital and transcription tools
•    Prepare and format correspondence, memoranda, and legal documents with a high degree of accuracy
•    Answer incoming calls, take and relay messages, and provide professional telephone support
•    Manage incoming and outgoing mail, including coordinating delivery services and tracking shipments
•    Maintain attorney calendars, including scheduling appointments and managing deadlines and reminders
•    Monitor and respond to email communications as directed
•    Open new client files, initiate conflict-of-interest checks, and organize file systems
•    Maintain and close client and administrative files in accordance with firm procedures
•    Welcome clients and visitors while upholding professionalism and confidentiality
•    Schedule meetings, conference calls, video conferences, and coordinate travel arrangements
•    Prepare expense reimbursements and process check requests
•    Assist with billing by proofreading, processing, and preparing client invoices
•    Support time entry for attorneys as needed
•    Provide additional administrative support as assigned by the Office Administrator
________________________________________
Qualifications and Skills
•    College degree preferred but not required
•    Minimum typing/transcription speed of 65 words per minute
•    Strong organizational skills with the ability to manage multiple tasks and meet deadlines
•    Excellent proofreading skills, with attention to grammar, spelling, and formatting
•    Effective interpersonal skills and the ability to communicate professionally with clients, attorneys, and staff
•    Ability to maintain strict confidentiality and exercise sound judgment
•    Capable of working independently and collaboratively in a fast-paced environment
•    Ability to handle high-volume workloads with accuracy and attention to detail
________________________________________
Additional Requirements
•    Regular, in-office attendance is essential
•    Ability to work more than 40 hours per week as needed, including occasional irregular hours
•    Ability to handle periods of high workload requiring sustained focus and mental effort

 ]]> Mon, 29 Jun 2026 00:00:00 EDT 0 Day Laborer – Demolition & Building Preparation- Natchez, MS

We are seeking dependable and hardworking Day Laborers to assist with the demolition, cleaning, and preparation of a building for reconstruction. This position involves physically demanding work, including removing debris, demolishing building materials, cleaning work areas, and assisting the construction team in preparing the site for renovation and rebuilding activities.

• Previous construction, demolition, or general labor experience preferred but not required.
• Ability to perform strenuous physical work, including lifting up to 50 pounds, bending, kneeling, and standing for extended periods.
• Dependable attendance and punctuality.
• Ability to follow instructions and work effectively as part of a team.

4-6 Week project
8AM-5PM Monday-Friday beginning second week in July.]]> Mon, 15 Jun 2026 00:00:00 EDT 0 Job Title: Lead Restoration Technician – Fire, Mold & Water Damage

Job Summary:
The Lead Restoration Technician is responsible for overseeing and performing mitigation and restoration services for residential and commercial properties affected by fire, water, mold, and storm damage. This position leads field crews, ensures work is completed safely and efficiently, maintains quality standards, and serves as the primary point of contact on job sites.

Key Responsibilities:

• Lead and supervise restoration technicians on mitigation and reconstruction projects.
• Perform water extraction, demolition, mold remediation, fire and smoke cleanup, and structural drying activities.
• Set up and monitor drying equipment, air movers, dehumidifiers, and containment systems. 
• Assess job sites and document damages with photos, moisture readings, and daily progress reports and disperse to responsible department leads.
• Ensure all work is completed according to company procedures, industry standards, and safety regulations.
• Train, mentor, and provide guidance to restoration technicians and new team members.
• Communicate project updates, timelines, and issues to project managers, estimators, and customers.
• Maintain inventory and ensure proper use and care of company vehicles, tools, and equipment.
• Coordinate job site activities to keep projects on schedule and maintain high-quality workmanship.
• Respond to emergency and after-hours service calls as needed.

Qualifications:

• Previous experience in fire, water, mold, and restoration services required.
• Strong knowledge of mitigation procedures, demolition, structural drying, and remediation techniques.
• Relevant industry certifications (IICRC certifications such as WRT, ASD, AMRT, or FSRT) preferred. Or willingness to obtain***
• Valid driver's license and clean driving record required.
• Leadership and crew management experience preferred.
• Ability to read scopes of work and follow project plans.
• Excellent communication, problem-solving, and organizational skills.
• Ability to lift up to 50 pounds and work in physically demanding environments.

]]> Mon, 15 Jun 2026 00:00:00 EDT 0
The Estimator is responsible for inspecting damaged properties, preparing accurate estimates for mitigation and reconstruction services, and managing insurance-related documentation and communications. This position requires expertise in insurance claims, restoration processes, and Xactimate software to ensure estimates are complete, compliant, and profitable.

Key Responsibilities:

Conduct on-site inspections of fire, water, mold, and storm-damaged properties.
Prepare detailed estimates for mitigation and reconstruction projects using Xactimate software.
Review and interpret insurance policies, scopes of work, and claim documentation.
Communicate and negotiate with insurance adjusters regarding estimates, supplements, and claim approvals.
Identify and document all necessary repairs and restoration services.
Prepare and submit supplements and change orders as additional damages are discovered.
Collaborate with project managers, technicians, and office staff to ensure accurate project scopes and smooth project execution.
Maintain thorough and organized documentation, including photos, measurements, sketches, and claim files.
Monitor project costs and estimate accuracy to maximize profitability while ensuring customer satisfaction.
Serve as a point of contact for customers, insurance carriers, and adjusters throughout the claims process.
Stay current on industry standards, insurance guidelines, and Xactimate pricing updates.

Qualifications:

Previous experience in restoration estimating, insurance claims, and reconstruction/mitigation services required.
Proficiency with Xactimate software required.
Strong understanding of fire, water, and mold restoration processes.
Knowledge of insurance claims handling, supplements, and negotiations with adjusters.
Excellent communication, organizational, and customer service skills.
Ability to read construction plans, scopes, and estimates and manage multiple projects simultaneously.]]> Mon, 15 Jun 2026 00:00:00 EDT 0 Thu, 19 Mar 2026 00:00:00 EDT 0 Job Summary:

                This position assists attorneys in the Transactions practice group on commercial real estate matters from intake through post-closing, including title and survey review, closing coordination, document preparation, funding/disbursements, recording, and policy issuance.

Responsibilities:
 

• Receiving requests for title commitments and requesting title reports or certificates of title from abstract companies; receiving and reviewing title reports and drafting title objection letters and analysis of surveys; drafting title commitments.

 

• Communicating by telephone, in person and in writing with buyers, sellers, brokers, lenders, appraisers, surveyors, insurance companies, title abstract and title insurance companies, taxing authorities, homeowners associations, attorneys, court personnel, and various other individuals and entities in connection with obtaining all necessary information for commercial real estate transactions.

 

• Coordinating real estate closings, including scheduling closings and reviewing of closing packets received from lenders; preparing of closing documents, including closing statements, affidavits, tax information statements, payoff letters, representation letters, deeds, assignments of contracts, deeds of trusts/mortgages, financing statements;;  participation in closings; coordinating deposits and disbursements; filing of deeds, deeds of trust and UCCs with appropriate authorities; requesting title updates; receiving title updates and issuing title policies; preparation of closing binders; and generally assisting closing attorney with all aspects of transactions.

 

• Receiving requests from clients for title updates and requesting same from abstract companies; receiving reports and drafting updated certificates of title or endorsements to title policies to lenders.

 

• Occasional research of land records.

 

• Tracking of real estate transactions throughout year for purposes of 1099S reporting; completion of 1099 Information Sheets and submission to reporting service.

 

• Drafting real-estate-related documents, such as notices of foreclosure, lien notices, authorities to cancel, etc.

Supervision Received and/or Given:
 

• Occasionally work on projects for attorneys other than supervising attorney.

 

• Work closely with office manager on funds received and disbursed through trust accounts.

 

• Work on monthly reporting to title insurance companies on policies issued and opening of new files.

Minimum Acceptable Qualifications:
 

• Strong writing and communication skills; exceptional attention to detail; ability to manage multiple transactions and deadlines.
• Proficiency with Microsoft Office

Additional Desirable Qualifications:
 

• 5 years prior real estate experience in a law firm, lender, or title company setting.
• Proficiency with title/settlement software, e-recording platforms, and UCC filing systems
• College Degree
• Paralegal Certificate
• Notary

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